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Switch to digital file management and never
spend time looking for a document again.
Flagstaff Document Management can design, print, sort, scan, extract,
index, electronically host, destruct, electronically archive and transport any document that your business uses.
Document management will improve the efficiency of your business. Whether its archiving your old paper files, or managing your day-to-day paper work, digital imaging saves time and money.
Document management allows you to share and track files with multiple users. Our online hosting solution means that your records are accessible anywhere, anytime and only by the staff you allow to see them.
Flagstaff Document Management services the Sydney and Illawarra regions.
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THINGS TO CONSIDER.
Flagstaff Document Management can help with the following things.
 Filing & retrieval
Determining how you will organise your records is an important step in planning your document management system.
Flagstaff works with you to determining what data fields you need to manage your files.
 Storage
For documents that are needed regularly by multiple users, Flagstaff's online hosting provides a secure storage solution. Live updates and version control facilities allow you to track changes and manage workflows more effectively.
For archived files, we burn the images onto CD or DVD. All files are indexed for easy reference.
 Distribution
Password authentication for users secures access, whilst version control allows users to make and track changes.
 Security
Parameters for user access, modification or deletion of documents is another consideration in planning your document management system.
 Disaster recovery
You'll need to consider the requirements for your disaster recovery or risk management plans.
 Workflows
Build business rules to automate workflows and distribute documents to the right person
 Form creation
Flagstaff can assist you to design and print forms and other documents which make scanning and document management even easier in the future.
 Authenticity
Ensure your electronic documents comply with requirements for legal submission.
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How it works
Setting up
The first step in your document management system is to determine an index typology. Your index determines how easily you can retrieve files in the future.
Flagstaff works with you to determine your requirements based on what the forms are for and who will need to access them.
Transport
Flagstaff can transport your documents securely to our premises for processing. For more sensitive documents, we'll send a team to your premises.
Preparation and Sorting
Flagstaff will remove staples, paper clips and binding. We'll sort the documents into batches ready for scanning. If you require the documents returned in hard copy, we'll re-assemble your original documents after scanning. Otherwise our security shredding and recycling business takes care of document disposal.
Scanning
Flagstaff's high speed scanners convert your documents into digital format including PDF, Word or Excel. During scanning we capture the data needed for indexing, tracking and retrieval.
Archiving
Your files are either burnt to a DVD or loaded onto our secure online system to provide instant desktop access to authorised users.
Hosting
Flagstaff's online system provides your business with secure access to files and documents without an investment in IT.The system gives multiple users instant access with 128-bit encryption. And our system captures and stores data for tracking and reporting.
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